About Ceridian Cares

Privacy Policy

This privacy policy governs principles and practices with respect to the collection, use, and disclosure of personal information by Ceridian Cares, a registered charity in Canada, and Ceridian Cares U.S., a Minnesota non-profit corporation (collectively, “Ceridian Cares”). Ceridian Cares is dedicated to protecting the privacy of grant applicants, recipients and donors. We recognize that privacy is important to you, and that you trust us to respect individual privacy and ensure the confidentiality of collected information.

Accountability

Ceridian Cares is committed to complying with all federal, provincial and state privacy legislation applicable to our operations.

Types of Confidential Information

Ceridian Cares collects two different types of personal and confidential information:

  1. Applicant / Recipient Information
    Applicant / Recipient Information is personal information about an individual who submits an Application for Grant or has the potential to benefit from a grant. This information may be provided to Ceridian Cares by individuals on their own behalf or by parents, family members or others on behalf of someone else.
  2. Donor Information
    Donor information is personal information that identifies contributions and contact information of current, past and potential donors to the charity.

Purposes

  1. Applicant / Recipient Information
    Ceridian Cares collects Applicant / Recipient Information in order to determine grant eligibility and to provide a charitable benefit. Applicant / Recipient Information will only be used for the following purposes:
    • to confirm an individual’s identity as a potential grant recipient;
    • to determine eligibility based on the described financial circumstances;
    • confirm any disclosed medical condition or disabilities;
    • to assess how a grant from Ceridian Cares would address an individual’s unique needs based on the totality of their circumstances (financial or otherwise);
    • to assess how a grant from Ceridian Cares would increase an individual’s quality of life and/or benefit the community.
    • to assess how a grant from Ceridian Cares has impacted an individual’s quality of life.
    Applicant / Recipient Information will only be disclosed to third parties where the disclosure is necessary to facilitate processing the Application for Grant or to direct funding.
  2. Donor Information
    Ceridian Cares collects Donor Information for the following purposes:
    • to solicit and collect donations;
    • to provide tax receipts and thank donors for their contributions;
    • to provide donors with information about Ceridian Cares activities and initiatives;
    • to build and cultivate relationships with donors through exchanges of information.

Consent

Applicant / Recipient Information - The application process requires consent to be expressly confirmed before Applicant / Recipient Information can be shared with Ceridian Cares.

Donor Information - By providing Donor Information, consent to the collection and use of that information is implied.

Limiting Collection, Use, Disclosure, and Retention

The personal information collected shall only be used and disclosed for the purposes for which it was collected, and shall only be retained for as long as necessary to fulfill the above noted purposes, and as required by law. When the information is no longer required for the above noted purposes, it will be destroyed in a secure manner.

Accuracy

Ceridian Cares shall take reasonable steps to ensure that the personal information that we have collected is accurate, complete and up-to-date as is necessary for the purpose for which it was collected.

Safeguards

Personal information shall be protected by security safeguards appropriate to the sensitivity of the information collected. Ceridian Cares will make reasonable security arrangements to protect personal information in our custody or under our control from and against such risks as loss or theft, as well as unauthorized access, collection, use, disclosure, copying, modification, disposal, destruction or such similar risks.

Openness

Ceridian Cares will be open about our policies and practices with respect to the management of personal information. Individuals will be able to acquire information about our policies and practices with reasonable effort and in a format, that is generally understandable. Ceridian Cares reserves the right to change our policies at our own discretion without notice.

Individual Access

Any donor or applicant who desires access to or amendment of their personal information or information about its use, collection, disclosure or accuracy of information completeness may contact Ceridian Cares, in Canada at CeridianCaresCAN@ceridian.com or Ceridian Cares U.S. in the U.S. at CeridianCaresUS@ceridian.com.

Challenging Compliance

An individual may raise concerns regarding compliance with this Policy by contacting the Privacy Hotline: 1-888-975-7674, sending an email to Privacy Office Privacy@ceridian.com or writing to Privacy Office, c/o Legal Department – Ceridian Cares, 3311 E. Old Shakopee Road, Minneapolis, MN 55425.

Privacy Notice

This notice describes how Ceridian Cares collects, uses, shares, and secures the information that it collects from people who visit the Ceridian Cares publicly facing websites. This notice does not describe our practices concerning the information that we collect from donors, or the information that we collect from grant recipients.

The Information We Collect

We collect both personal and non-personal information from you.

When we use the term “personal information”, we mean information that directly identifies you, or allows someone to directly contact you. Examples of personal information include your name, e-mail address, telephone number, or business contact information.

When we use the term “non-personal information”, we mean information that does not directly identify you, or allow someone to directly contact you. An example of non-personal information is province of residence.

How We Collect Personal Information

We may collect information from you in the following ways:

  • By Asking: We may collect some information from you by asking that you provide it to us. For instance, if you fill out an application form we may ask you for your email address or other business contact information.
  • Cookies: Many sites use “cookies,” which are small text files that reside on your computer to identify you as a unique user. We may use cookies on our website to allow us to, among other things, measure activity and to personalize your experience. For instance, cookies may enable us to remember your viewing preferences without requiring you to re-type a user name and password. Cookies may also allow us to track your status or progress when requesting products, services, or information. If you choose, you can set your browser to reject cookies or you can manually delete individual or all of the cookies on your computer by following your browser’s help file directions. However, if your browser is set to reject cookies or you manually delete cookies, you may have some trouble accessing and using some of the pages and features that are currently on our website, or that we may put on our website in the future.
  • Web Beacons: A web beacon is an electronic file on a Web page that allows us to count and recognize users who have visited that page. Among other things, a web beacon can be used in HTML-formatted email to determine responses to our communications and measure their effectiveness. For instance, if you get an email from us and click on a link in that email to go to our website. You can generally avoid web beacons in email by turning off HTML display and displaying only the text portion of your email. Web beacons may also provide the type of information provided by cookies concerning your use, preferences, and activity on a website.
  • Web Server Logs: The computers that deliver our web pages to you may record information. For example, a web server log may record the search terms you enter on our websites, the link you clicked to bring you to the web page, your IP address, or cookies that are set on your browser.
  • Other Sources: Other parties may provide us with contact information of businesses or individuals who they think may be interested in Ceridian Cares.

How We Use Personal Information

Among other things, Ceridian Cares may use personal information, such as your e-mail or mailing address, to send you information about charity news, seminars and events that may be of interest to you, or to respond to a request for proposal.

If you decide that you do not want to receive emails from us, you can “opt-out” from receiving such emails by clicking on the “unsubscribe” link provided at the bottom of every email or by sending an email to Ceridian Cares in Canada at CeridianCaresCAN@ceridian.com or Ceridian Cares U.S. in the U.S. at CeridianCaresUS@ceridian.com. If you decide at a later time that you would like to receive emails from us, you can re-add yourself to our communication list.

How We Share Information

We may share information about you with third parties in certain circumstances including in the following situations:

  • Affiliates: We may share information with companies that we own or control, that own or control us, or that are under common ownership or control.
  • Behavioral Advertisers: We may participate in behavioral-based advertising. This means that a third party may use technology, such as a cookie on your browser or a web beacon, to identify you on our website so that they can provide advertising about products and services tailored to your interest. That advertising may appear either on our website, or on other websites. If you would like to opt-out of receiving behavioral advertising based on your use of this website, you can do so by visiting Network Advertising Initiative and Digital Advertising Alliance.
  • Blogs, Online Postings, and Testimonials: We may decide to allow users to share comments, postings, testimonials, or other information. If you choose to submit such information to us, the information that you submit may be available generally to the public. Information you provide in these areas may be read, collected, and used by others who access them.
  • Business Transition: In the event that we, or any portion of our assets, are acquired, we may share all types of information with the acquiring company.
  • Law Enforcement: We may report to law enforcement agencies any activities that we reasonably believe to be unlawful, or that we reasonably believe may aid a law enforcement investigation into unlawful activity. In addition, we reserve the right to release your information to law enforcement agencies if we determine, in our sole judgment, that either you have violated our policies, or the release of your information may protect the rights, property, or safety of Ceridian Cares, or another person.
  • Legal Process: We may share your information with others as required by, or permitted by, law. This may include sharing your information with governmental entities, or third parties, in response to subpoenas, court orders, other legal process, or as we believe is necessary to exercise our legal rights, to defend against legal claims that have been brought against us, or to defend against possible legal claims that we determine in our sole discretion might be brought against us.
  • Service Providers: We may share information with companies or individuals that provide us with services. These services may include, creating or maintaining our databases, preparing and distributing communications, or responding to enquiries. In addition, service providers may be contacted to facilitate the provision of products or services to grant recipients.

How We Secure Information

We take reasonable and appropriate measures to help keep information secure, and to help prevent it from becoming disclosed to individuals who are not described in this policy. While we follow reasonable procedures to try to protect the information in our possession, no security system is perfect and we cannot promise, and you should not expect, that your information will remain secure in all circumstances.

How We Communicate With You

If you have any questions or concerns please contact us:
via email: Privacy@ceridian.com
via Telephone: Privacy Hotline 1-888-975-7674
vial regular mail: write to Privacy Officer, c/o Legal Department, Ceridian HCM, 3311 E. Old Shakopee Road, Minneapolis, MN 55425.

If we need, or are required, to contact you concerning any event that involves your information we may do so by email, telephone, or mail.

Miscellaneous

Other Websites: Our website, our emails, or our application may link to third parties’ websites. It is also possible that third parties’ websites or emails may link to our website. We are not responsible for the content or the privacy practices employed by third parties, and information collected by third parties is not governed by the Ceridian Cares privacy policy. We encourage you to read the privacy policies of these websites before transmitting any personal identifiable information to third parties.

Changes to the Privacy Notice

We may update this privacy notice to reflect changes to our information practices. If we make any material changes to our policy, those changes will apply to information collected after the effective date listed. We encourage you to periodically review this page for the latest information on our privacy policies.

Effective Date: December 2017

© Ceridian Cares and Ceridian Cares U.S. All Rights reserved.

Ceridian Cares Charitable Registration number in Canada is 80928 3930 RR0001.

Ceridian Cares US Employer Identification Number: 81-4989645, DLN: 17053045339017